facebook tracking

Office Admin Volunteer

A fantastic opportunity for anyone who is looking to gain experience in an office role, working with an experienced and dedicated team. Scroll down for further information.
Scroll to content

Post:                                                              Office Volunteer          

Department:                                                 All

Responsible to:                                            Office Manager

Starting:                                                        June 2019 (flexible)

Estimated duration of job:                          Minimum 3 months

Estimated time to be volunteered:            1-2 days per week

                                                              (Flexible: please note on application your availability)

Hours:                                                           10.30am – 5pm (flexible)

Application deadline:                                Sunday 19th May

ABOUT WOMANKIND WORLDWIDE

Womankind Worldwide is a global women’s rights organisation which works in partnership with women’s rights movements in Africa and Asia to transform the lives of women. Womankind Worldwide believes in the power of women to change their own lives. When women join together in movements, they change laws, create lasting shifts of power, challenge harmful traditions and make sure all women’s voices are heard.

Together with women’s movements, we work towards…
- An end to all forms of violence against women and girls
- Women’s economic rights and control over resources
- Women’s equal influence in decision-making and ability to exercise political power

 


ABOUT THE OFFICE ROLE

The role is ideal for someone with an interest in women’s rights and international development and for someone wishing to gain experience in the charity/NGO sector. Whether you want more experience learning how to fundraise, to use databases, working within a policy or programmes team, or just generally gain some office experience, this could be the role for you as we are willing to be flexible for the right candidate, and to tailor projects to specific interests.


Duties:

The Office Volunteer will be given a work plan, but will mostly support admin work as well as contributing to other tasks as and when they arise, supporting all teams in the Womankind Office which are the Fundraising & Marketing, Programmes & Learning, Policy & Communications and the Finance & Resources team. You will support the 4 teams with a range of activities including:

  • Fundraising Research e.g. corporate donors, institutional funders, raffle prizes
  • Blog research & writing
  • Event research e.g. venues, activities, food/drink suppliers, travel
  • Entering basic data into our databases (including Raisers Edge training)
  • Assist with mail outs – mail merge, stuffing envelopes
  • Helping organise the daily post
  • Adding new Gift Aid declarations to the database
  • Supporting with the donor care of Womankind’s individual donors by mail, email or phone
  • Updating mailing lists
  • Database cleaning e.g. merging duplicate records
  • Filing, photocopying, shredding, answering phones, purchasing office supplies etc.


Knowledge and Skills

Essential:

  • Strong organisational skills
  • Strong administrative skills
  • Strong interpersonal skills
  • Strong IT skills (word, excel, internet)
  • Numeracy skills
  • Fluent in English, including written English
  • Strong telephone manner
  • Strong eye for detail
  • Interest in women’s rights and/or international development

Desirable:

  • Personal experience of fundraising for a charity
  • Experience of using a database 
  • Good research skills
  • Customer service/supporter care experience

Information for Volunteers

  •  All volunteer applicants will need to go through an interview process.
  • Expenses - all volunteers can claim back expenses for travel after 9.30am up to a travelcard for zones 1-6 (up to £12.10 per day), unless there are exceptional circumstances.  Lunch expenses up to £5.00 will be provided for volunteers who work 5 hours or more.  We regret that no other expenses will be paid without prior agreement of the line manager and completed documentation.
  • Hours - volunteer hours are usually 6 hours a day, (unless otherwise agreed) and are entitled to a 30-60 minute lunch break.  Volunteers are expected to work a minimum of 1 day a week and ideally the day(s) a person is available to work should be agreed from the outset.  Volunteers should be able to commit themselves to working at Womankind for at least 3 months.
  • All volunteers will be assigned a line manager who will be responsible for regular supervision.  This should include a plan of the volunteer’s work over the 3 month period so that the volunteer is clear what is expected of them.
  • Volunteers are welcome to ask their line manager to provide a reference for their work once they have been with Womankind for at least two months.
  • We ask that when volunteers give notice, they work at least 1-2 days at Womankind after that to complete any urgent tasks.  


How to apply

Please send your CV and a cover letter explaining why you think you’re right for the role by   Sunday 19th May. If you have any questions about the role, please send us a message.

Many thanks for your interest in volunteering for Womankind Worldwide.

Apply for this job

Or, know someone who would be a perfect fit? Let them know!

Perks & Benefits

Other than the rewarding work we do working with partner organisations to improve the lives of women and girls, there are other perks and benefits of working Womankind too. Some of them are listed here...

  • Pension

    We offer a generous pension contribution to all staff, whether temporary or permanent.

  • Flexible Working

    We understand that modern life is hectic, and not always as easy as the standard 9 - 5. We can offer flexible working patterns and day/s worked from home depending on the needs of the organisation. We also offer 5 days of paid dependency leave per year.

  • Development

    Womankind strongly encourage development in their staff. We hold quarterly in-weeks which are 2 days of training for all staff in areas that have been identified as needed skills. We also encourage staff to attend training throughout the year in areas they wish to develop.

  • Summer and Christmas Party

    While our Summer and Christmas parties might not be huge galas at the Ritz, we do make sure we celebrate our successes twice a year, and get together as a team to reward ourselves and socialise outside of the working environment.

Workplace & Culture

Here at Womankind, we are continually trying to adapt, evolve and improve our workplace and culture to the needs and desires of the team. We have an organisational culture committee who meet once a month, and everyone is encouraged to attend. Here we discuss ideas on how to build upon our workplace culture and the working environment. Over the last few years, a lot of work has been done to improve cross team working, community building and social events. We have annual Summer and Christmas parties, regular team lunches and weekly cake and tea gathering. We must admit, the eating cake and drinking tea is a fairly large part of day to day life at Womankind, so be prepared to gain the 'Womankind stone' if you become part of the team. You're never far from a slice.

Already working at Womankind?

Let’s recruit together and find your next colleague.

email
@womankind.org.uk
Teamtailor

Applicant tracking system by Teamtailor